If you have your own domain name and website, it is advisable to have your contact and support email addresses, etc., from your own domain name. For illustration, if your domain name is example.com, then you should have contact and support email addresses such as firstname.lastname@example.org and email@example.com, etc. However, there are people who use generic email addresses such as firstname.lastname@example.org or email@example.com, in spite of having their own domain names and websites. Usually, all web-hosting service providers will allow you to have a large number of email addresses on your own domain name. So, you must take advantage of that and have email addresses from your own domain name for the purposes of your website. Moreover, after having set up your own domain email, you can easily link it with Gmail so that all incoming emails (in your own domain email address) are received in your email account at Gmail (such as, firstname.lastname@example.org), and likewise, you can send your emails (from your own domain email address) from the Gmail interface. Thus, you can have the benefit of both the worlds, i.e., have your own domain email address, but use your Gmail for receiving and sending emails from that account. This will provide you the benefit of rich features of Gmail even though you were receiving and sending emails from your domain email account. The recipients of your emails will feel as if the email is coming from your domain email address even if it is sent from your linked Gmail address. Here is how to do it. It will be done in three steps as detailed below.
(A) Set up an email account on your own domain name:
The first step is to set up a new email account using your own domain name. The actual method of creating an email account with your own domain name depends on the web-hosting provider of your website. Here, I am describing the method for BlueHost web-host; however, the method is more or less similar for other web-hosts as well (this is so because most web-hosts use similar control panels).
(1) Login to the control panel of your web-hosting account. Look at the Email or Mail section in the control panel, and click “Email Accounts” (see following screenshot):
(2) On the next screen, as shown below, enter the new email address (on your own domain name) and a strong password, and then click “Create Account“. In the screenshot shown below, I have created an email address on my domain name, namely, support @ tekgazet.com:
(3) If your action was successful, you will get a success message informing you that an email account has been created.
(B) Adding a forwarder to your domain email address to link it with Gmail:
In the second step, we will now link this newly created email account at your own domain name with a previously existing Gmail account (in fact, if needed, you can create a new Gmail account for this purpose). This will ensure that all emails received in your own domain email account will be automatically forwarded to the linked Gmail account. We proceed as under:
(1) Go back to the control panel of your web-hosting account. In the Email or Mail section in the control panel, click “Forwarders” (see screenshot already shown).
(2) On the next screen, click “Add Forwarder” link or similar other link depending on your web-host.
(3) On the next screen called “Add a New Forwarder“, enter your own domain email address, and also enter the Gmail address to which you want to forward all the emails received in your aforesaid domain email account. Thereafter, click “Add Forwarder” button.
(4) You will get a success message informing you that all the emails received in your aforesaid domain email account will be copied (i.e., forwarded) to the Gmail address designated by you.
(C) Completing the linking of your domain email with the Gmail account:
We now come to the third and last step of this exercise. This step will complete the process of linking your own domain email account with the Gmail address provided by you. Proceed as under:
(1) Login to your Gmail account. Click the Settings icon in the top-right corner of the screen, and then from the drop-down menu select Settings.
(2) Under the Settings page, click the “Accounts and Import” section. In this section, under the “Send mail as” part, click the link that says “Add another email address you own“.
(3) In the new window that appears, enter your own domain email address, and then click “Next Step” button:
(4) In the next window, let the default option “Send through Gmail (easier to set up)” remain selected. Click “Next Step” button. In the next window, click “Send Verification” button. This will send a verification message to your own domain email address to confirm whether you own that email address.
(5) Login to your domain email account, locate the email that you just received from your Gmail account, and then click on the verification link in that email to confirm that you are the owner of the said domain email account.
This will complete the process of linking your newly created domain email account (i.e., at your own domain) with your Gmail address.
Now onwards, all messages received in your domain email address will be forwarded to the said Gmail address. Likewise, you can send email messages from your domain email account from within the Gmail interface (i.e., from the Gmail account to which you have linked this email address). You will notice that when you compose a new email in your aforesaid Gmail account, in the “From” field in the “Compose Mail” window, you can now select your domain email account address that you have linked to this Gmail address. This way, you can send emails from your own domain email address using the Gmail interface. The recipients of your emails will see the emails coming from your domain email address, even though these emails might have been sent from your Gmail interface. It now looks more professional.
That is it!